SPAR - Administrative Support and Secretarial
Industry - Wholesale & Retail Trade
Job category - Others - Administrative Support and Secretarial
Location - Durban
Contract - Permanent
Remuneration - Market Related
EE position - Yes
Introduction
- A position has become available for a Senior Admin Clerk to join our dynamic team.
Job description
- The purpose of this role is to provide a comprehensive administrative and secretarial support to the Human Resources and Payroll Departments.
KEY PERFORMANCE AREAS
- General and Office administration including but not limited to:
- Supervision of general assistant staff
- Maintain an efficient and up-to-date filing system
- Ensuring sufficient supply of standard stationery for the department
- Streamlining department calls
Departmental Administrative support including but not limited to:
- Purchase order creation and keeping a record of payments to vendors and ensuring timely payment of invoices
- Assist in arranging meetings and conferences (ordering of refreshments, venue bookings, etc.)
- Coordinate uniform ordering
- Inter-DC post via courier
- Assist with diary management
HR Administration:
- Maintain a folder with all HR Legal agreements with vendors
- Updating HR Notice Board
- Administer fuel card applications
- Birthday list and card distribution
- Maintain a database of all graded roles and grading outcomes
- Vacancy uploads on SharePoint
- Background checks (as required)
Travel Arrangements:
- Supervision of meeting rooms
- Book flights
- Arrange forex when required
- Ad hoc duties as required by management including but not limited to:
- Assist with the preparation of presentations
- Co-ordination of events such as Comms Session, Cake Day, etc.
- Arrange transport and accommodation
About You:
Qualifications, Skills and Experience:
- Matric.
- SharePoint experience will be an advantage.
- Must be proficient in MS office (at least 2 years’ experience).
- At least 6 years’ experience in a similar role including office management and supporting a senior executive.
- Tertiary qualification with admin/secretarial specialisation (HR is preferable).
- Proficient in SAP Purchase Order Creation.
The ideal applicant will satisfy the following skills requirements:
- Capable of working independently as well as being part of a team.
- Must have a high stress tolerance and the ability to work efficiently under pressure.
- Quality orientated and self-driven to achieve results.
- Customer focused and great interpersonal skills.
- Precise planning and excellent organisational/administration skills.
- Strong verbal and written communication with the ability to communicate with all levels of authority.
- Exceptional accuracy and strong attention to detail.
- Willing to learn and grow.
- A high degree of confidentiality, emotional maturity, ethical values and integrity.
Kindly note: All applications are to be submitted through the Careers Site and Pnet. Please refrain from calling the Distribution Centre (DC) or emailing applications directly.
“Your application and all personal information provided herein is protected under the Protection of Personal Information Act (4 of 2013), hereinafter referred to as the “Act”.
Important
Don't miss this opportunity to start your career at Administrative Support and Secretarial!
Interested and qualified candidates can apply through the following application link.